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Table of contents a short tutorial |
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Written by Lars Behrmann
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Wednesday, 04 January 2006 |
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This tutorail will you show how you can add a Table of contents inclusive hyperlinks to your OpenOffice writer documents.
Table of contents
a short tutorial
by Lars Behrmann
This short tutorial will show how to insert a Table of contents with hyperlinks into your OpenOffice writer document. This tutorial is based on OpenOffice 2.0 and I assume that you start with a blank writer file, but I will also describe the steps for existing files. Normally all chapter entries within a Table of contents are based on the headings you use inside your writer documents. In which the outline of the header realize the subchapter. The following list will show which heading outline become which subchapter.
- Heading1 ( Outline level 1 ) => 1. A headline
- Heading2 ( Outline level 2 ) => 1.1. A headline
- Heading3 ( Outline level 3 ) => 1.1.1 . A headline
- Heading4 ( Outline level 4 ) => 1.1.1.1. A headline
- .......
Of course, you can also use other ways then the usage of headline styles and it's outline levels, but this is the standard way and the tutorial will use this standard. After you know a little bit of the chapter and were they come from let's start ...
A moment, please. If you want to add a Table of contents to an existing document. You maybe have to reformat your chapter headlines. Set all headlines which should become part of the Table of contents accordingly to the styles shown in the liist above. Notice, you don't have to set the numbering manual. This will be solved over the Table of contents settings. After you finished the reformatting you can went on to step 1.
Step1: Insert the Table of contents
First place the cursor at the position where you want to insert the Table of contents. From the main menu choose "Insert"=>"Indexes and Tables"=>Indexes and Tables" as shown in pic. 1.
 Picture1: Insert Table of contents (menu) Step2: Setting up the "Outline Numbering" After you choose the "Indexes and Tables" menu item the "Insert Index / Table" table window appears. First you can change the title via the "Title" textbox, if you want. The rest of the settings of the "Index / Table" tab page could be set as default. Now, you should modify the "Outline" settings. Therefor you have to click the button with the the 3 dots next to the "Outline" checkbox (Picture 2).  Picture 2: Open the "Outline Numbering" Now, the "Outline Numbering" window appear. In the "Level" listbox on the left side select the "1-10" entry. Then select from the "Number" combobox the "1,2,3,..." entry. Now, the preview on the right side of the window should show the resulting headline numbering. If you want to add additional dots or other chars behind the cpater numbers you can insert this into the "After" textbox. Now, your "Outline Numbering " window should look like this in picture 3. Click Ok to finish the "Outline Numbering" settings.  Picture 3: "Outline Numbering" setting Step 3: Set up the Table of contents to use hyperlinks Now, you change the focus to the "Entries" tab page. Make sure that in the "Level" listbox "1" is selected. The "Structure" control look a little bit complex, but it's easy! The "Structure" control display the order of our Table of contents entries. "F#" is the chapter number, "F" is the chapter text, "T" is the tab stop and "#" is the page number. The operation of inerting a hyperlink is split into three steps. Insert the hyperlink start position, insert the hyperlink end position and attach the usage of hyperlinks to all used Table of content entries. Let's start with step 1. Place the cursor in the textbox before the "F#" button and press "Hyperlink" button (Picture 4) after you pressed this button in the "Structure" control the new button for the hyperlink start button appear(Picture 5).  Picture 4: Insert hyperlink start position  Picture 5: The inserted hyperlink start button Now, you have to set the hyperlink end. Therefor place the cursor after "F" and press again the "Hyperlink" button and the hyperlink end button appear within "Structure" control. see Picture 6 and 7.  Picture 6: Insert hyperlink end position  Picture 7: The inserted hyperlink start button At least click the "All" button to add the usage of hyperlinks to all levels. In the preview on the left side othe window you will see that all chapters are diplayed with hyperlinks, now. That was it! Easy, or? Step 3: Test the Table of contents with a first few headlines
Place the cursor at the end of the document and enter the text for your headline. e.g My first headline then select the whole text and append the Heading1 style to it. Immediately OpenOffice add the numbering to the text. If this Headline doesn't appear in your Table of contents right click into the Table of contents and choose "Update Index/Table" and your headline is shown incl. hyperlink, numbering, .. in the Table of contents list. If you want to add a subchapter enter the headline text and set it's style to heading Heading2 and you have a subchapter.  Picture 8: The Table of contents in OpenOffice
Lars Behrmann,
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, 04. January 2006 |
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Last Updated ( Wednesday, 04 January 2006 )
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